Project Management One - Introduction - Lecture Two

Assignment Two Information!!!

The Project plans sets out the resources available and the schedule.

The structure of the Plan - Introduction, Project Organisation, Resource Requirements (staff, hardware and software etc), Work breakdown, Project schedule, Costing, Risk analysis (monitoring and reporting mechanisms).

The Introduction

The Introduction: Purpose in the project is used to establish; projects objectives, establish the projects constraints, make initial assessments of the project parameters, define milestones.

The stakeholders Analysis: Who are the stakeholders (clients, end-users, team members, etc)

Is there a target audience or end user - Demographic analysis, requirements. (age, gender, socioeconomic)

Issue and Management

Issues are restraints to accomplishing the deliverables of the project.
Issues are typically identified throughout the project and logged and tracked through resolution.
Issues not easily resolved are escalated for resolution. 

Project Staffing

May not be possible to appoint the ideal people to work on the project. Managers have to work within these constraints especially when there are shortages of trained staff.

Managers have to work within these constraints especially when there are shortages of trained staff. 

PLOT         |        Jo       |      Su     |      Po    

CCNA         |        5       |      10     |      8   

JAVA          |        5       |      6     |     5   

MYSQL      |        5       |      0     |      10   

HTML         |        0       |      0    |      0    

Project Hardware Software Requirements

Functional Requirements - explain what has to be done by identifying the necessary task, action or activity that must be accomplished.

Create a Work Breakdown Structure (WBS)

The WBS step helps accomplish the following key objectives: Develops an objective, rational view of the amount of work required.Provides a basis for next identifying the skills and resources required for the project.

Project Scheduling

Split project into tasks and estimate time and resources required to complete each task. Minimize task dependencies to avoid delays caused by one task waiting for another to complete.

What is a project Timeline - It answered the following; the tasks, how long, when & who.

For each task it determines; How long you think each task will take. (Time Required)
At what stage of the project they will need to be done? (When)
What other tasks need to be done before and after each milestone. (Relationship with other tasks)
Does this task need to be revisited several times during the project. (Contingency Plan)

Project Costing

There are two components that must be considered when preparing a quite for the development of a project; Indirect costs and Direct costs.

Indirect Costs

This is known as overheads. Costs that are incurred as a result of equipping and being able to maintain the business.

Indirect Cost = Total Cost divided by the number of ordinary working hours in a year.

Direct Costs

Is anything that only exists as a result of a project being completed; .e.g. Hardware and Software roll out, Labor Costs, Hosting costs.

The Project Quote - Working out the quoted price for the project with a percentage of overheads and the full direct costs incorporated.

Risk Management

Is nothing until it becomes real. Can be managed with Risk; identification, analysis, planning and monitoring.

Risk Identification: Technology risks, people risks, organization risks, requirements risks, estimation risks.

Risk Analysis: Assess probability and seriousness of each risk.

Risk                                                             Probability                    Effects
Key staff @ critical times in project              High                           Serious
                                                                    Low | Moderate              

What can you do to minimize the risks.

Risk                                                  |    Strategies
Organsation financial problems    |    Prepare a briefing document for senior management showing how the project is making a very important contribution to the goals of the business.